Whether you’re an executive, a manager, or an individual contributor, you’ve probably gotten the sensation that things in the workplace seem a little “off” these days. One headline details a massive wave of layoffs, another highlights the lack of qualified candidates necessary to fill critical roles, and many employers are contending with skills gaps, unwanted attrition, and an overall lack of engagement. Now add an economic climate that’s anything but stable, and you’ve got all the ingredients for confusion, stress, and all too often, “analysis paralysis” – a fear of making changes because no one knows what will happen next. In these times, it is essential to consider ways to elevate your workforce management.
Smart companies understand that evolving their own business practices and adapting to support these new workforce models is a prerequisite for success. Leveraging a workforce management system that is as agile and accessible as your workforce is a great place to start.
We recently co-hosted a webinar with UKG detailing how you can elevate your workforce management platform by migrating to UKG Dimensions™. Take a look at some of our top tips for a successful migration process below.
Elevate Your Workforce Management: Migration Best Practices For a Smooth Transition
1. Build a Strong Foundation
A migration, just like an implementation, starts with a requirements-gathering phase. This process should not be seen as a “lift and shift” of simply moving your old system to the new one but should include new features and capabilities that can streamline your processes. During this initial phase, it is crucial that you bring the right people to the table to get accurate feedback. Consider including frontline workers and supervisors for input. Once you’ve gathered your feedback and key points, see if you can automate key processes within your new system. For example, UKG Dimensions™ offers new features and manual processes that can now be automated, such as:
- Attestation
- Approval of timesheets only for exceptions
- Timesheet edit requests automatically sent to managers
2. Creating a Seamless Environment
UKG Pro™ and UKG Dimensions™ are seamlessly integrated together, and the data that lives in both is constantly syncing back and forth to improve the product on both ends. Product improvements are consistently being rolled out and updated quarterly. A successful migration involves leveraging these features and taking advantage of the seamless environment. Here are some of the key benefits of this seamless environment that you’ll want to keep in mind:
- Auto-assign timekeeping profiles based on existing information in UKG Pro™. You have the data; leverage it.
- Data syncs between both environments
- Business structure
- Accruals sync between systems
- Unified inbox where you can approve UKG Dimensions™ notifications in UKG Pro™
3. Solution Development
Solution development is a project phase that occurs after the system has been built but prior to passing the system on to our clients. Before we pass over your newly built system, we want to hit several key points. We provide a full demonstration of the new environment. By running a demo, we will limit the number of questions that come up during testing. By getting the high-level questions out of the way, we can save you time by focusing on important issues that need to be fixed during the testing phase. The demo will also highlight underutilized areas of the system that we may have realized and identify pain points before entering the testing phase.
4. Training & User Adoption
In our experience, we have found that there are several training and user adoption best practices that drive successful UKG Dimensions™ migrations:
- We recommend starting the UKG training as soon as possible to start generating UKG Dimensions™ literacy.
- At Covalence, we run workshops throughout all project phases to build client confidence in the system rather than just waiting for the testing phase to address training you on your system.
- “Train the Trainers” with the correct audience. It’s essential to make sure you have the correct people in the room when training. The people training others in your organization should attend all workshops so the knowledge will trickle down throughout the organization.
Without a doubt, the workforce in recent years has changed forever. This is why it is critical to have an HCM platform that can keep pace with the changing landscape. Are you ready to take your workforce management to new heights? Migration will help you streamline processes, boost productivity, and drive results – it’s a no-brainer. At Covalence Consulting, we can help you achieve these goals and much more. Our experts have the experience and background to get your solution elevated to the next level of workforce management. Take a moment to watch our video below on how we can help your organization achieve your workforce management goals. Reach out to our team of experts today to learn more.